At its regular meeting Tuesday night, the Pleasanton school board approved a revised governance handbook and 2015-16 unaudited financial statements as expected.
Adoption of the updated handbook followed a board workshop Aug. 23 to discuss possible revisions to the document.
The governance handbook outlines the board's roles and responsibilities as well as protocols for different situations members encounter, like voting during meetings and handling concerns from the public.
A number of changes are reflected in the updated handbook. The governance norms list, for example has been truncated, with items like “(we agree to) disagree agreeably” and “(we agree to) recognize the positive” removed. The current board suggested a couple additions, like “Be respectful of each other, administration, staff and community members at all times.”
Other changes dealt with correcting outdated district information and clarifying certain board protocols.
The Board of Trustees plans to review the document annually.
"We had a very good, deep discussion about this document," Board President Jamie Hintzke said at the meeting. "If someone wants to understand how we operate this is a great document."
The board also approved the district's 2015-16 fiscal year unaudited financial statements after a presentation by Micaela Ochoa, deputy superintendent of business services.
Unaudited financial statements are the basis for school districts to report their actual revenues, expenditures and fund balances at the end of every fiscal year. This information is reported to the Board of Education, Alameda County Office of Education and California Department of Education.
Estimated actuals were presented in June, and Ochoa provided the unaudited actuals in her presentation since the district has now closed the books on last fiscal year.
Revenues turned out at $150.7 million, roughly $2.3 million over what was estimated. Expenditures came in $144.3 million, nearly $3 million lower than what was estimated.
Ochoa's presentation also gave a breakdown of how district funds are allocated. Last fiscal year, for example roughly 84% of the total expenditure budget was dedicated to salaries and benefits, she said. The remaining amount went toward paying for books, supplies and other operating costs.
PUSD's business services division will next present the first interim budget report, slated to come before the board in December.
In other business
* Heather Pereira, district coordinator of extended day academic intervention programs, recapped PUSD's 2016 summer school program. Summer school was offered at the elementary, middle and high school level with nearly 1,200 students enrolled.
* The school board approved a memorandum of understanding between Pleasanton Unified School District and Dublin Unified School District so the Pleasanton school district can employ two Dublin occupational therapists. The therapists will work with special education students at various school sites in Pleasanton. The agreement states that PUSD will reimburse DUSD no more than $257,536.22 for their services this school year.
* The board also approved a provisional internship permit for a new resource specialist at Harvest Park Middle School. The permit enables Rita Camberos, whom the district has deemed the most qualified candidate, to be properly credentialed while she awaits a final exam that would allow her to complete the California credential program. The district does this occasionally, according to a board memo.
* The board announced it had approved settlement agreements in two cases during closed session. The terms of those settlements could not immediately be confirmed Wednesday.
* Ashley Frans is the new student board trustee this school year. She is a senior at Foothill High School.
* Superintendent Rick Rubino recognized PUSD middle and high school department chairs at the start of the meeting.
* Due to Election Day, the Board of Trustees meeting scheduled for 7 p.m. on Nov. 8 has been moved to the following evening.