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School board discusses governance handbook at regular meeting

District staff also recognized Tuesday evening

The Pleasanton school board will consider approving revisions to its handbook detailing its procedures, practices and responsibilities at its next meeting after discussing the publication in a workshop Tuesday night.

The workshop was held at the end of the regularly scheduled board meeting. Its purpose was to update the board’s governance handbook, which was last revised in 2014. The governance handbook outlines the board's roles and responsibilities as well as protocols for various situations, including handling concerns from the public and school visits.

Along with Superintendent Rick Rubino, the board went through the document page by page and recommended changes ranging from fixing typos and outdated information to synthesizing listed protocol.

For example, the board discussed deleting some of its listed governance norms because members saw them as obvious points as to how they should behave. It also touched on language regarding meetings, like how to respond to complaints from the public and the presentation of staff reports.

Before the workshop, the school board approved a resolution regarding emergency repairs that took place at Pleasanton Middle School in January. On Jan. 15, a water pipe unexpectedly burst and caused significant water damage in the 700 Building. Classes were relocated while the building was restored.

Because Pleasanton school district administrators deemed this an emergency, the district immediately contracted with American Technologies Inc. to repair the water damage at a cost of $162,000. A claim was filed with the district's insurance carrier, as well.

The repairs exceeded a state-set threshold that dictates that construction contracts over $15,000 be publicly bid. However, a section of California Public Contract Code states that a school board can make a contract without inviting bids in an emergency situation.

By approving the resolution, the board verified the events and affirmed that the district's actions were permissible.

The board also considered nominating members to the California School Boards Association, which is seeking Asian, Pacific Islander and Hispanic individuals to fill director-at-large positions. It chose not to nominate anyone.

At the start of the meeting, the board recognized PUSD classified staff who helped prepare for the opening of schools. It also presented district office administrative assistant Roseane Pryor with a card and orchid in acknowledgement of her hard work preparing for the new school year and a new superintendent.

The school board also announced a $9,000 district settlement for attorney’s fees that was approved in closed session. No further details about the settlement were provided.

The next scheduled school board meeting is Sept. 13.

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